Legal Coordinator

  • Send this vacancy to a friend
  • Print details (new window)


General information

Legal Coordinator

Leiden | 40 – 36 hrs.

 

We are looking for a proactive Legal Coordinator to join our legal department and keep our operations running smoothly. If you have experience in legal administration, contract management, and compliance processes, and enjoy keeping documentation accurate, organized, and accessible, this is your chance to make a real impact on the efficiency and compliance of our business. Interested? Read on to see if you’re the right fit!

 

As Legal Coordinator, you will be the backbone of the legal department, ensuring contracts, templates, and compliance records are maintained to the highest standard. You’ll draft standard agreements using approved templates, coordinate contract execution, and support internal teams with legal administration. Your work will help the business operate efficiently while staying fully compliant with internal policies and legal requirements.

Your tasks

Legal Administration

  • Maintain and organize legal documentation, including contracts, templates, and compliance records.
  • Ensure proper execution, archiving, and retrieval of legal documents.
  • Monitor contract timelines, renewal dates, and key compliance deadlines.
  • Prepare summaries, trackers, and reports for internal stakeholders.
  • Support internal audits and regulatory documentation processes.
     

Contract Drafting & Template Management

  • Draft standard agreements such as NDAs and basic service contracts using pre-approved templates.
  • Update and maintain legal templates to reflect business needs or regulatory changes.
  • Coordinate contract execution and follow-up actions with internal departments and external parties.
  • Ensure consistency and accuracy across all templated legal documents.
     

Operational Support

  • Assist in the implementation and maintenance of legal tools and systems.
  • Support the digitalization and automation of legal workflows.
  • Collaborate with departments such as Procurement, Sales, and Business
  • Development to ensure smooth legal processes.
  • Provide administrative support for legal inquiries, claims documentation, and compliance-related tasks.
  • Contributes to continuous process improvements and plays a key role in enhancing the overall effectiveness of the legal function.
You have
  • A bachelor’s degree in law or equivalent professional experience in legal administration.
  • A minimum of 5 years of experience in a legal administrative or paralegal role, preferably in a corporate environment.
  • Experience drafting simple contracts based on templates.
  • Comfortable using legal technology and open to process improvement initiatives.
  • Strong organizational and document management skills.
  • Proficiency in legal document management systems and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent attention to detail and ability to manage multiple priorities.
  • Discretion and understanding of confidentiality in handling sensitive legal information.
  • Fluent Dutch and English skills (spoken and written).
  • A proactive mindset and you can work independently and collaboratively.
  • Knowledge of the pharmaceutical industry is a plus.
Who are we looking for?

We’re looking for a Legal Coordinator who ensures the legal department runs smoothly and efficiently. You are organized, detail-oriented, and you know how to juggle multiple priorities without missing a beat. Drafting standard agreements, maintaining templates, and keeping compliance records up to date is second nature to you. Next to working independently, you thrive when collaborating with teams like Procurement, Sales, and Business Development. Trustworthy and discreet, you handle sensitive information with care. You are always curious and open to helping the business operate smoothly while staying fully compliant.

Our offer
  • You will be part of a steadily growing and dynamic biopharmaceutical company offering a great environment for self-starters.
  • A culture that is characterized by entrepreneurial spirit and a friendly and helpful atmosphere. The patient’s well-being is always our top priority. This combination is the basis for an interesting and challenging environment.
  • You will be working in our dynamic headquarters in Leiden, where we work on the full project pipeline from development to commercial production.
  • Being part of a company that is geared towards helping people live happier and healthier lives.
  • A competitive salary that matches your responsibilities and experience.
  • A 13th month salary
  • 30 leave days.
  • Company contribution to a pension package and health insurance.
 
Your application
We look forward to hearing from you! We are interested in your CV, but we also want to find out more about your ambitions, your personality and what drives you to apply. So be sure to include a brief cover letter telling us why you are a match for this position. The application process consists of an introduction by the Recruiter, two interviews either via video call or live at our office in Leiden with the Hiring Manager and/or a Department Specialist followed by contract negotiations. Depending on the vacancy, an assessment could be part of the process.
Important notice to search firms and recruitment agencies
HAL Allergy does not accept unsolicited approaches from recruitment agencies and/or search firms (such as, for instance, the sending of resumes) for any job posted on this or a referring website. All recruitment agencies and search firms are required to contact HAL Allergy Recruitment via recruitment@hal-allergy.com to enquire about a potential recruitment or search agreement with HAL Allergy.
HAL Allergy, for those who seek pharmaceutical innovation
HAL Allergy is one of the European top players in the development, production and distribution of allergen immunotherapies for the treatment and prevention of allergic diseases. We focus on the development and manufacturing of modified allergen extracts for the therapeutic and diagnostic purposes of respiratory and food allergies. With all our activities the patient's well-being is always top of mind. At Hall Allergy we foster open discussions, an entrepreneurial spirit and close collaborations within the teams and with our international colleagues summing up to more than 300 highly specialized people across various positions. If you too would like to become a part of an innovative and challenging pharmaceutical manufacturer, then this is your perfect opportunity!
HAL Allergy is headquartered in Leiden, where all disciplines work under one roof, from development to sales. We work in an informal, culturally diverse organization with room for growth and continued personal development. HAL Allergy is located in the middle of the thriving and energetic Leiden Bio Science Park, the largest innovation district of the Netherlands in the field of Life Sciences & Health. The central train station and the ancient city center of Leiden are just a 5 minute bike ride away from our office.